Office 2007 - Productivity Tips To Develop the Winning Edge

 TOPIC “Meeting & Scheduling”





TIP 1: Effectively Schedule Meetings for a Whole Team of People

If you frequently schedule meetings with the same team members, finding a free slot in everyone’s calendar can be challenging. It can also be irritating to keep adding all of your team members to the To line of your meeting request. Using a group schedule makes this task easier.

1. Define a group schedule.
a. In your Microsoft® Office Outlook® Calendar view, click Actions, and then click View Group Schedules.
b. Click the New button, assign a name to the new group schedule, and then dick OK.
c. Add your team-mates in the Group Members column (Just as you would in a meeting request).
d. Click Save, and then dick Close.

2. Use your group schedule to create a meeting request.
a. From your Outlook Calendar view, click Actions, and then click View Group Schedules from the menu bar.
b.
Select the group schedule that you defined from the list, and then
click Open. Now you can see the free/busy Information from all your
team mates without having to select them individually in a meeting
request.
c. Find a free slot and select It.
d. Click Make meeting, and then click New meeting with All. A new meeting request will then open, prefilled with
all your team mates on the to line.